Construction Project Accountant I

We are seeking an experienced Construction Project Accountant I to ensure the timely and accurate processing of customer billings and overall job maintenance. This role partners closely with Project Managers to maintain budget integrity, manage contract compliance, and ensure job cost accuracy throughout the project lifecycle. The ideal candidate brings strong construction billing experience, attention to detail, and the ability to manage multiple projects within strict deadlines.

Salary: $55k /year
Schedule: 7:00 am – 3:30 pm Monday – Friday
Location: Gainesville, FL (this position operates in a professional office environment)

Responsibilities

• Read and understand contracts, especially regarding billing details and subcontractor terms.
• Coordinate job specific sales tax exemptions by filing for exemption in company’s name and communicating to the appropriate internal departments.
• Calculate, prepare, and record customer monthly billings according to customer contract including all required forms and documentation within deadlines (including Davis-Bacon Certified Payroll).
• Review and process subcontractor invoices and payments.
• Maintain subcontractor certificate of insurance records.
• Prepare and submit release of liens for customers and vendors.
• Respond to inquiries from customers and subcontractors regarding accounts receivable.
• Effectively communicate with Project Managers regarding contract documents, change orders and other contract modification, approvals, and any additional service-related to billing.
• Coordinate and facilitate contract change order budget adjustments with accompanying cost breakdowns for input into software.
• Perform job maintenance to include:
  • Setup new jobs, uploading job budgets.
  • Enter contract values and change orders.
• Close out jobs, including all needed steps.
• Detailed review and analysis of job cost sub-ledger to identify and resolve variances.
• Maintain accurate and complete electronic job folders through timely filing of invoices, check copies, lien waivers, insurance certificates, and fully executed contracts.
• Prepare weekly job cost reports for superintendents and project managers.
• Validate daily timesheet and expense entries made by superintendents are accurately charged to projects.
• Maintain state and local licenses, certifications, and tax accounts for projects.
• Drive improvement in existing business processes.
• Other duties as assigned.

• HS diploma. AA preferred.
• 5+ years of experience in billing, preferably in the Construction Industry.
• Proficient in Microsoft Word and Excel.
• Construction billing experience

If you are interested in learning more about this role, please submit your resume for immediate consideration!

Text “PA” to 813-579-1392 for faster response