Construction Administrative Assistant

Seeking a Construction Administrative Assistant for a direct hire opportunity with our client in Forestville, MD.

This position offers full benefits including PTO, Medical, Dental and 401k!  

Salary is between $50,000 - $60,000 per year (based on experience)

The Construction Administrative Assistant who would be responsible for supporting the Project Management team. The ideal candidate must be innovative, must have worked in a construction environment and possess strong Microsoft Office skills. This position is full-time, from 7:30 AM to 4:00 PM.
 

Responsibilities:

• Project Kick off meetings
  • Meeting minutes, compiling project documentation/folders
• Monitoring and controlling of administrative project deliverables
  • Compiling and filing OCIP/CCIP/CP records and documents
  • Requesting and tracking orders made to manufacturers and ETA’s (requesting production schedules)
  • Up keep of physical and digital project documents folders/archiving of relative project documentation
• Provide project feedback reports
  • ​​​​​​​Updated reports on schedules and arrivals of material/equipment
• Completing and filing Close-Out documentation
  • Warranty letters
  • O&M instructions
  • Scheduling demo
• Coordinate billing milestones with Accounts Receivable
  • Stored Materials
  • Progress billing
  • Retention billing

Qualifications:

• Associates Degree or equivalent
• 2+ years of administrative experience in a construction office setting
• Strong written and verbal communication skills
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Excellent time-management skills and multitasking ability
• Solid interpersonal skills

If you are interested in learning more about this role, please submit your resume for immediate consideration!

INDH